We build your AI appointment setter. You Test and Approve.
You are not buying a blank software account and a folder of templates. CloseBot learns how your business qualifies leads, builds the conversations, connects everything, tests it, and launches only after you sign off. One price, one time.
No blank account. No live lead contact before your approval.
1.2M+
Appointments booked by CloseBot
4.8 / 5
Across 300+ reviews on G2, Google and Trustpilot
12 months
Of software included in the build
$3,000
One time, no second setup fee
Which one are you? The build changes, the price does not.
Your leads do not keep business hours
A lead does not experience your sales process as a flowchart. They experience a moment. They want a price range, a time on the calendar, or one quick answer before they contact the next business. There are only three ways to cover that moment without CloseBot.
You become the after-hours team
Every evening turns into a follow-up shift. Dinner gets interrupted, a day off carries the quiet worry that something is sitting unanswered, and the work is still repeatable enough that it should not need you.
Costs you: your evenings, and it does not scale past one person.You hire someone to cover it
Payroll can absorb some of the first responses. It does not change the fact that the work repeats, and the gap reopens before 9am, after 5pm and right through the weekend.
Costs you: salary, training and management, for a gap that never fully closes.You let the lead wait until tomorrow
Some of them will still be there in the morning. Others will have contacted the next business on their list. You already spent the money and the effort creating that inquiry.
Costs you: the leads you already paid to generate.What CloseBot installs for your business
Nine connected systems built around the leads you already have. We learn how your business qualifies, which questions can be answered, where appointments should be booked, and when a conversation should go to a person.
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Responds across SMS, WhatsApp, Facebook Messenger, Instagram DM, email and live chat. Applies your qualification rules, follows up, and guides qualified prospects to the right next step.
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Restarts conversations with dormant contacts already sitting in your CRM and routes renewed interest back into your appointment path.
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Keeps interested prospects engaged when they need more time, more clarity, or a reason to come back to the conversation.
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Sends an immediate response when someone calls your business and nobody can pick up, so the lead does not simply move on to the next name on the list.
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Protects the time you booked with confirmations, reminders, rescheduling and no-show recovery workflows.
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Flags a business-specific question it has no approved answer for instead of inventing one. It asks your team for the right answer.
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Powers the connected response, qualification, follow-up and appointment workflows for the full included term.
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Supports the records, pipelines, calendars, automations and connected workflow infrastructure your installation runs on.
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Daily office hours, the customer community, and 24/7 live-chat support from the first day of the build.
Pick a vertical. We build the system.
Tell us the niche you want to own, whether that is plumbers, medspas, real estate or home services. We build two production-ready AI agents for that vertical so you can deploy them for clients immediately. No months of trial and error.
Agent 01
Inbound Appointment Setter
Built specifically for your chosen vertical. Handles every new inbound lead from the moment they reach out, qualifying, answering questions and booking without manual involvement from your client’s team.
- Instant response to new leads
- Vertical-specific qualification logic
- FAQ and objection handling
- Calendar booking and follow-up
- Human handoff when it is needed
Agent 02
Database Reactivation Agent
Your clients already have leads sitting in their CRM that never converted. This agent reaches back out, restarts conversations, qualifies interest and books appointments from leads they already paid to acquire.
- Automated outreach to cold leads
- Qualifies interest before booking
- GHL workflow snapshot included
- Ready to deploy into any client account
Vertical Knowledge Base
Both agents are trained on your niche: the common customer questions, the typical objections, the service terminology and the qualification criteria. When you deploy for a new client, the foundation is already there.
Complete testing before delivery
We run real conversations through both agents before handing anything over. Qualification, booking, objection handling and handoff logic all get verified. You receive a system that works, not a starting point.
1 year of CloseBot Agency Plan
Client re-billing and white labelling included, plus team training on how to deploy and manage the agents. Your clients bring the leads, your agents handle the front end, you keep the margin.
Five steps, and only two need you
Every step is labelled with who actually does the work. Typical time from kickoff to launch is 10 days.
Kickoff call
We walk through how you qualify a lead, which questions can be answered, where appointments should land, and the moments a conversation should go to a person. You talk, we take notes.
Hand over access and answers
You give us CRM and calendar access plus the business information we asked for on the call. This is the only step that needs real time from you, and it is the step that sets the pace.
We build and connect everything
Conversations, qualification logic, follow-up, nurture, missed-call response and appointment protection all get configured and wired together. You do nothing during this part.
Review the test conversations
We send you the system talking. You read how it answers, qualifies and books. If anything sounds wrong, you say so and we revise it.
Approve the launch
Nothing reaches a real lead until you press go. Once you approve, we deploy it and it starts working the same day.
A real pattern, not a scripted auto-reply. Answered at 9:47 PM, qualified, priced, and booked before anyone on your team saw the message.
The test gate promise
No real lead is contacted until you approve the test conversations.
You will see exactly how the system handles your approved information, your qualification questions and your appointment path before a single customer-facing conversation begins. If the responses do not sound right, we revise them and you review again.
- Review your test conversations before launch
- Approve what reaches a real prospect
- Smart FAQ flags unanswered questions instead of inventing answers
How much does done-for-you AI setup cost?
One price, paid once. Here is every piece priced at what it would cost you standalone, next to what you actually pay.
You are putting the response layer, the qualification rules, the follow-up, the reactivation, the appointment protection, the technology and the support in place. Each system below is listed at its standalone value.
| What gets installed | Standalone value |
|---|---|
| Custom AI Appointment Agent | $3,000 |
| Database Reactivation Agent | $2,500 |
| 10-Email Lead Nurture Engine | $497 |
| Missed-Call Text-Back System | $750 |
| Appointment Confirmation and Recovery | $400 |
| Smart FAQ Accuracy Guardrail | $1,500 |
| 12 Months of CloseBot | $2,364 |
| 12 Months of Configured HighLevel | $1,164 |
| CloseBot Success Access | $2,400 |
| Total standalone value | $14,575 |
$14,575
$3,000
one time, everything above included
Book a discovery callIncludes 12 months of CloseBot and 12 months of a configured HighLevel sub-account. After the included term the software continues at $97 per month. There is no second setup fee.
Professional implementation of one vertical, two agents fully built and tested, plus a year of the Agency Plan so you can re-bill clients from day one.
| What gets installed | Standalone value |
|---|---|
| Professional implementation, one vertical | $3,000 |
| Inbound AI appointment setter | included |
| Database reactivation agent plus GHL snapshot | included |
| Vertical knowledge base | included |
| Full testing before delivery | included |
| CloseBot Agency Plan, 1 year | $3,970 |
| Total standalone value | $6,970 |
$6,970
$3,000
one time, everything above included
Book a discovery callYou save more than $3,900 against buying the implementation and the Agency Plan separately. Client re-billing and white labelling are included for the full year.
The platform underneath is already proven
We are not installing something unproven on your lead flow. CloseBot is rated across three independent review platforms and runs for thousands of businesses and agencies today.
Raul Aguilar
Spanish-language AI cut his response time dramatically and turned inbound inquiries into booked tours.
Read the story →
Nick Tan
Went from painting houses to running an eight-figure agency, with CloseBot handling the front end for clients.
Read the story →
Dustin Winchell
Booked so many appointments for a client that they had to dial the campaign back. A good problem.
Read the story →
Mitch Conquer
Left a correctional officer career to build a marketing business on the back of AI appointment setting.
Read the story →What it looks like once it is running
Three customers, three numbers. Each one started with the same systems we install for you.
Case Study · Eric McAvoy, Freedom Pro
$1K MRR
in 10 days, on $1 of ad spend
A database reactivation sprint against a few hundred dormant leads added roughly $1,000 in monthly recurring revenue for Eric’s coaching community.
Read the case study →Case Study · Ari, agency owner
3 → 36
appointments from the same list
The same campaign, run twice. Scheduled workflows alone booked 3 appointments from 3,000 texts. Adding conversational AI booked 36 in two days.
Read the case study →Case Study · Mike Oddo, Locally Branded
3 days later
and still booking
Head to head against HighLevel’s native AI, CloseBot booked an appointment three days after the form fill, from a lead the sales team had written off.
Read the case study →Done-for-you AI setup: common questions
What people ask before they hand a build to someone else.
How much does done-for-you AI setup cost?
A complete CloseBot done-for-you installation is $3,000, one time. That covers the build, the connections, the testing, the revisions and the launch, plus 12 months of CloseBot and 12 months of a configured HighLevel sub-account. After the included year the software continues at $97 per month.
How long does the build take?
Typical launch is 10 days from kickoff. The clock depends mostly on how quickly you return the business information and access we ask for during onboarding, because the build cannot start until we know your qualification rules and where appointments should land.
What do I need to provide?
Your qualification criteria, the questions you want answered, your service boundaries, your appointment types, and access to your CRM and calendar. You also join onboarding and review the test conversations. We handle the build, the connections, the workflows, the testing and the deployment.
Will the AI make up answers about my business?
No. The Smart FAQ guardrail will not invent an answer when it has no approved information. It flags the gap and asks your team for the correct answer instead. You also review the test conversations before anything goes live.
What happens if it sounds robotic or wrong?
You see it before your leads do. No real lead is contacted until you approve the test conversations. If a response does not sound like your business, we revise it and you review it again. Approval is yours, not ours.
Does this replace my staff?
No. It removes the repeatable first-response, qualification, follow-up and booking work. Your people keep the service delivery, the high-stakes sales conversations, the complex questions and the decisions that need their judgement.
Is this an AI phone caller? Will it call my leads?
No. CloseBot handles supported text channels, CRM workflows, appointment booking, nurture and follow-up. It does not operate as an AI phone-calling product and it will not cold-call your database.
Do you generate leads for me?
No. We help you respond to, follow up with, reactivate and book the leads you already generate or already own in your database. If you do not have lead flow or appointment capacity yet, this is not the right first investment.
We tried AI before and it did not work. Why is this different?
Most AI tools hand you an empty account and a folder of templates, then leave the configuring, connecting, prompting and supervising to you. This is an installation. We learn your rules, build the workflows, test the conversations and get your approval before the system reaches a real lead.
What is the difference between the business and agency package?
The business package installs the appointment system on your own lead flow, so the agents work for you. The agency package builds two production-ready agents for a vertical you choose, so you can deploy and resell them across client accounts. Both are $3,000.
Can I resell what you build for me?
That is what the agency package is for. You pick the vertical, we build an inbound appointment setter and a database reactivation agent trained on that niche, and you deploy them into client accounts. The business package is built around one business and is not intended for resale.
Do I need to be on HighLevel already?
No. A configured HighLevel sub-account is included in the business installation for 12 months. If you already run HighLevel, we build inside your existing setup instead.
What happens after the included 12 months?
The software continues at $97 per month. The system we built is yours and keeps running. There is no second setup fee.
Is there a guarantee?
The guarantee is the test gate. No real lead is contacted until you have reviewed and approved the test conversations, and we revise until the responses sound right. We do not promise a specific number of appointments, because that depends on your lead volume, your offer and your market.
Stop turning every evening into a follow-up shift
Book a discovery call and we will walk through your lead flow, your appointment process and whether an installation makes sense for you. If it does not, we will say so.
Book a discovery call$3,000 one time · 12 months of software included · You approve before launch